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Privacy Policy
Last reviewed: March 2026
Who We Are
Controller: Hampshire Marketing Ltd.
Contact: Use our contact form
Postal: 15 Newtown Road, Southampton, Hampshire, SO31 9FY
What Data We Collect
Contact data
Name, email address, phone number
Business data
Company name, role, website
Technical data
IP address, device type, browser
Usage data
Pages visited, actions taken
Marketing preferences
Communication consent and opt-out status
How We Collect It
- ✓Forms and bookings on our site
- ✓Email and phone correspondence
- ✓Cookies and analytics
- ✓Third party referrals and partners
Why We Use Your Data
| Purpose | Lawful Basis |
|---|---|
| Respond to enquiries and provide quotes | Legitimate interests or contract |
| Deliver services and support | Contract |
| Billing and account management | Legal obligation or contract |
| Marketing to business contacts | Consent or legitimate interests |
| Security and site performance | Legitimate interests |
Sharing Your Data
We use trusted processors for hosting, analytics, payments, CRM and support. We require contracts and appropriate safeguards from all suppliers.
International Transfers
Where data leaves the UK or EEA, we use approved safeguards such as IDTA or EU Standard Contractual Clauses with the UK addendum.
Retention
Enquiry records: 24 months.
Client records: 7 years for finance and legal obligations.
Analytics data: 26 months unless anonymised sooner.
We keep data only as long as needed for the purpose it was collected.
Your Rights
- ✓Access, correction and deletion of your data
- ✓Restriction or objection to processing
- ✓Data portability
- ✓Withdraw consent at any time
To exercise your rights, use our contact form or write to our postal address above. You can also complain to the Information Commissioner's Office (ICO).
Marketing Preferences
You can opt out at any time using unsubscribe links in our emails, or by using our contact form.
Security
We use encryption in transit, access controls, least privilege principles and regular security reviews to protect your data.
Contact
Contact: Use our contact form
Post: 15 Newtown Road, Southampton, Hampshire, SO31 9FY
Changes
We will update this policy when needed. Please check back for the latest version. The date at the top of this page shows when it was last reviewed.